Monday, August 17, 2009

Remove hidden data from Office documents

Collaboration holds a very important role in todays world. The web allows multiple people contribute to a document with ease. For instance, the author of the document and the proof reader could be continents apart yet they could share documents within minutes.

When such documents are made available to the general public, care should be taken to not disclose information that needs to be kept private. For instance, records of changes done by each collaborater (change tracking and comments) should be removed before the document is made public. There are two ways this can be done. One is to change the document into a PDF. The other is to use the Office 2003/XP Addin: Remove Hidden Data . This tool is built into Office 2007, so you dont need a separate download.

You can find more details about this tool here

Have fun. Hope your monday is going good.

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